Hiring Privately

1. Criminal and Vulnerable Sector Checks

• Criminal Record Check: Ensure the caregiver has undergone a criminal record check to verify they have no history of criminal activity.
• Vulnerable Sector Check: This check is specifically designed to screen individuals who will be working with vulnerable populations, such as children, elderly, or disabled persons

2. Work Eligibility, and Driver’s License

• Work Eligibility: Confirm the caregiver’s status to work and stay in Canada. Caregivers require a Permanent Resident status, a valid Work Permit or must be a Canadian citizen.
• Driver’s License: If transportation is part of the caregiver’s duties, verify they have a valid driver’s license and if they can transport. The caregiver should have additional insurance coverage beyond regular personal auto insurance to ensure adequate protection.

3. Bonding and Insurance

• Bonding: Check if the caregiver is bonded, which provides financial protection against theft or dishonesty.
• Insurance: Ensure the caregiver has liability insurance to cover any accidents or injuries that may occur while they are providing care or while on premises.

4. Responsibilities and Legal Considerations

• Employment Contract: Have a clear, written contract outlining the caregiver’s duties, working hours, and compensation.
• CPP and Taxes: As an employer, you are responsible for deducting and remitting CPP contributions and taxes for the caregiver.
• Paying in Cash: Paying a caregiver in cash to avoid taxes can lead to significant fines, penalties, and legal liabilities. You may be held responsible for back payments, interest, and penalties if the Canada Revenue Agency (CRA) discovers the arrangement.

5. References

• Ask for References: Request references from previous employers or clients to verify the caregiver’s reliability and performance. Avoid personal references if possible.
• Contact Information: Obtain telephone numbers and contact details for the references so you can follow up and ask about their experiences with the caregiver.

6. Risks of Hiring Without Proper Checks

• Potential for Abuse: Hiring without proper checks can expose your loved one to financial, emotional, and physical abuse, as well as negligent care.
• Living-In Caregivers: Allowing a caregiver to live in your home can open you up to additional risks, such as privacy concerns, dependency issues, and potential conflicts.

7. Designations and Qualifications

The process for foreign-trained nurses to practice in Canada involves several steps to ensure their
qualifications meet Canadian standards.

• Professional Designations: Verify the caregiver’s qualifications and certifications, such as Personal Support Worker (PSW) or Registered Practical Nurse (RPN) are valid in Canada. Nursing education programs vary significantly between countries. The Canadian healthcare system has specific standards to ensure high-quality care. These standards may differ from those in other countries, necessitating a thorough assessment and additional training for foreign-trained nurses.
• Training and Experience: Ensure the caregiver has relevant training and experience in providing the type of care needed.

8. Contingency Plans

• Backup Care: Have a plan in place for backup care if the primary caregiver becomes sick or is unable to work (albeit unplanned emergency leave – return home/school).

9. Reporting and Communication

• Reports: Ensure the caregiver keeps proper records of the care they provide, including daily activities, medications administered, and any incidents that occur.
• Communication: Establish a regular communication schedule (daily or weekly) to stay informed about your loved one’s condition and any concerns the caregiver may have.